March 2019

The following document sets out important timelines that must be met in proceeding through the player declaration, team tryout and team selection process. This process should facilitate informed communication between Southern Region and its member Associations. It should help to identify potential conflicts so that they can be dealt with in a timely and mutually respectful manner, allowing the process to move along to completion.

If there is one thing parents want, it is to see their child enjoying themselves and getting better at playing the great sport of Ringette. This is what makes Provincial Ringette a worthwhile investment. Let us be reminded of this value, remembering it is the players who make this great sport what it is. This document is designed to assist parents and players better understand the tryout process.

Intent-to-Tryout Forms

• All Southern Region players intending to try out for any A or AA Provincial level teams (including their "home" association team) are required to complete the online Intent-to-Tryout Form which will be posted no later than Monday March 18th, 2019 and will close Sunday April 7th, 2019.
• Only individuals who have completed their intent by April 7, 2019 will be permitted to participate in any tryout session or considered for provincial teams. Any player intents submitted after April 7th, 2019 may only be considered via an email to Leslie Cichuttek, [email protected] from the respective Association President or Provincial Representative Convener.
• Players from outside of Southern Region who move into our region due to relocation for postsecondary education or other legitimate reasons should register their intent as soon as they make the commitment to move, rather than waiting to physically arrive in the Region. For instance, a player moving into the Region to attend university (i.e. UTM or Brock) should indicate their intent to play at the A or AA level as soon as they accept their offer of admission, allowing our member associations to include these players in their planning process.

AA Team Formation- U14AA / U16AA /U19AA

• Associations must complete the Willing-to-Host Form and submit the form to the Evaluation Committee [email protected] by Monday April 1, 2019 if they wish to qualify to host a Provincial AA Level team for the 2019-2020 season.
• Evaluation Committee may host a meeting on Wednesday April 10, 2019 and schedule individual meetings with every Association intending to host AA teams to review their forms.
• AA Tryout schedules should be posted no earlier than Monday, March 11, 2019 and no later than Sunday April 13, 2019 and with the statement included that “all teams are subject to SRRA Evaluation Committee approval.
• Each Association hosting a AA team must have completed at least 2 tryout sessions by Sunday Apr 28, 2019. The online form identifying the players who attended the tryout must be reported within 24 hours. The Association must also provide the Evaluation Committee with an update regarding the status of the team.
• As each tryout is completed & players are released from the list of potential team members, the Association must email the Player Tracking Coordinator, Leslie Cichuttek, [email protected] with the list of players released. This must be done within 24 hours of the player being released.
• All AA tryouts should be completed by Sunday May 5, 2019. The Offer to Play Letter and Roster Spot Not Offered Letter shall be used by all Associations within the Region
• U14AA, U16AA & U19AA team rosters must be declared by Wednesday May 8, 2019.
• Players who do not submit the Player Intent Level will not be permitted to attend the tryout until correction or declaration is made.

A Team Formation - U12P/ U14A/U16A/U19A

• Associations must complete the Willing-to-Host Form and submit the form to the Evaluation Committee [email protected] by Monday April 8, 2019 if they wish to qualify to host a Provincial A Level team for the 2019-2020 season.
• Evaluation Committee may host a meeting on Wednesday May 1, 2019 and schedule individual meetings with every Association intending to host A teams to review their forms.
• U12P/A Tryout schedules should be posted no earlier than Monday March 11, 2019 and no later than Sunday May 5, 2019 and with the statement included that all teams are subject to SRRA Evaluation Committee approval.
• Each U12P/A team must have completed at least 2 tryout sessions by Wednesday May 29, 2019. The online form identifying the players who attended the tryout must be reported within 24 hours. The Association must also provide the Evaluation Committee with an update regarding the status of the team.
• As each tryout is completed and players are released from the list of potential team members, the Association must email the Player Tracking Coordinator, Leslie Cichuttek, [email protected] with the list of players that were released. This must be done within 24 hours of the player being released.
• All U12P/A tryouts should be completed by Sunday June 2, 2019. The Offer to Play Letter and Roster Spot Not Offered Letter shall be used by all Associations within the Region.
• Provincial A team rosters and U12P core rosters must be declared by Wednesday June 5, 2019.
• Players who submit Intents for “AA” but were not offered a roster spot at AA will automatically be registered to have an Intent to Tryout.

Further details about the process and the requirements are available in the full PDF documentation. See below for the full documentation and the standard forms to be used.

• How To Document
• Team Formation and Player Declaration of Intent
• Online Player Intent form
• Willingness to Host
• Offer Letter
• Roster Spot not offered
• Player Tryout Notification Release Form
• Distance Matrix