March 2020

The following document sets out important timelines that must be met in proceeding through the player declaration, team tryout and team selection process. This process should facilitate informed communication between Southern Region and its member Associations. It should help to identify potential conflicts so that they can be dealt with in a timely and mutually respectful manner, allowing the process to move along to completion.

If there is one thing parents want, it is to see their child enjoying themselves and getting better at playing the great sport of Ringette. This is what makes Provincial Ringette a worthwhile investment. Let us be reminded of this value, remembering it is the players who make this great sport what it is. This document is designed to assist parents and players better understand the tryout process.

Intent-to-Tryout Forms

• All Southern Region players intending to try out for any A or AA Provincial level team are required to complete the online Intent-to-Tryout Form no later than April 5, 2020 . The summary version of the form will be shared with every Association’s President by Tuesday, April 7, 2020 .
• Players will not be allowed to participate in any tryout session without having completed the online form. Any player intents submitted after April 5, 2020 will only be accepted via an email to Fernanda Serroul [[email protected]] from the respective Association President.
• Players from outside of Southern Region who move into our region due to relocation for post- secondary education or other legitimate reasons should register their intent as soon as they make the commitment to move, rather than waiting to physically arrive in the Region. For instance, a player moving into the Region to attend university (i.e. Brock, Toronto) should indicate their intent to play at the A or AA level as soon as they accept their offer of admission, allowing our member associations to include these players in their planning process.

AA Team Formation- U14AA / U16AA /U19AA

• Associations must complete the SRRA_Willing_to_Host_Form_(1) and submit the form to the Evaluation Committee by Sunday April 12, 2020 if they wish to qualify to host a Provincial AA Level team for the 2020-2021 season.
• Evaluation Committee may host a meeting on or before Thursday April 16 2020 and schedule individual meetings with every Association intending to host AA teams to review their forms.
• AA Tryout schedules should be posted no later than Sunday April 12, 2020 and with the statement included that “all teams are subject to SRRA Evaluation Committee approval.”
• Each Association hosting a AA team must have completed at least 2 tryout sessions by Sunday May 3, 2020 . The online form identifying the players who attended the tryout must be reported within 24 hours. The Association must also provide the Evaluation Committee with an update regarding the status of the team.
• As each tryout is completed and players are released from the list of potential team members, the Association must submit the Player Tryout Tracking sheet to Fernanda Serroul [[email protected]] with the list of players released. This must be done within 24 hours of the player being released!
• All AA tryouts should be completed by Sunday, May 10, 2020. The Offer to Play Letter and Roster Spot Not Offered Letter shall be used by all Associations within the Region.
• U14AA, U16AA & U19AA team rosters must be declared by Thursday, May 14, 2020 .
• Should any association encounter difficulties in declaring rosters by the deadline, please notify SRRA and seek guidance.

A Team Formation - U12P

• Associations must complete the SRRA_Willing_to_Host_Form_(1)for U12P and submit the form to the Evaluation Committee by Sunday April 12, 2020 i f they wish to qualify to host a U12P team for the 2020-2021 season.
• Evaluation Committee may host a meeting on or before Thursday April 16, 2020 and schedule individual meetings with every Association intending to host U12P teams to review their forms.
• Associations who choose to host spring U12P tryouts, should post tryout schedules no later than Sunday April 12, 2020 and with the statement included that “all teams are subject to SRRA Evaluation Committee approval”. Associations holding U12P tryouts scheduled in the Fall should post tryout schedules no later than August 3, 2020 .
• Each Association choosing to host U12P tryouts in the spring must complete a minimum of 2 tryouts by Sunday May 17, 2020 . The online form identifying the players who attended the tryout must be reported within 24 hours. The Association must also provide the Evaluation Committee with an update regarding the status of the team.
• Associations may choose to declare a maximum of 8 skaters and 1 goalie to the roster for the U12P teams during spring tryouts on or before Wednesday May 6, 2020 . All remaining roster spots cannot be filled until after a minimum one tryout in the fall, on or before Sunday Sept 13, 2020 . Note: No additional offers to play or releases can be made after Wednesday May 6, 2020 until after completion of the first fall tryout has occurred.
• As each tryout is completed and players are released from the list of potential team members, the Association must email the Player Tracking Coordinator, Fernanda Serroul [[email protected]] with the list of players released. This must be done within 24 hours of the player being released.
• Remaining U12P Tryouts to start no earlier than Tuesday September 8, 2020 Final Tryouts to be completed by Sunday September 13, 2020 with team’s rosters declared by Thursday September 17, 2020 .
• The Offer to Play Letter and Roster Spot Not Offered Letter shall be used by all Associations within the Region.
• Players who do not submit the Player Intent Level will not be permitted to attend the tryout until correction or declaration is made.
• U12P Players that are not offered a roster spot in the spring, do not have to be released until the final team roster is submitted no later than Sept 13th, 2020 . Associations may choose to release players in the spring prior to May 6, 2020 for the purposes of giving players more opportunities to make other U12P associations teams. Releases prior to May 6, 2020 cannot be used with the intention of "forming the team by default", only to reduce large quantities of players to a smaller more manageable group size for fall tryouts.
• U12P - No organized on/off ice team development activities are to be held between May 7, 2020 and Tuesday, September 8, 2020.
• Should any association encounter difficulties in declaring rosters by the deadline, please notify SRRA and seek guidance.

A Team Formation -U14A/U16A/U19A

• Associations must complete the Willing-to-Host Form and submit the form to the Evaluation Committee by Sunday, Apr 12, 2020 if they wish to qualify to host a Provincial A Level team for the 2020-2021 season.
• Evaluation Committee may host a meeting on or before Tuesday, May 5, 2020 and schedule individual meetings with every Association intending to host A teams to review their forms.
• A Tryout schedules should be posted no earlier than Monday, March 23, 2020 and no later than Sunday, May 3, 2020 and with the statement included that “all teams are subject to SRRA Evaluation Committee approval.”
• Each A team must have completed at least 2 tryout sessions by Sunday, May 24, 2020 . The online form identifying the players who attended the tryout must be reported within 24 hours. The Association must also provide the Evaluation Committee with an update regarding the status of the team.
• As each tryout is completed and players are released from the list of potential team members, the Association must email the Player Tracking Coordinator, Fernanda Serroul with the list of players that were released. This must be done within 24 hours of the player being released.
• All A tryouts should be completed by Sunday, May 31, 2020 . The Offer to Play Letter and Roster Spot Not Offered Letter shall be used by all Associations within the Region. <\li>
• Provincial A team rosters must be declared by Wednesday June 10, 2020
• Players who submit Intents for “AA” but were not offered a roster spot at AA will automatically be registered to have an “A” Intent to Tryout
• Should any association encounter difficulties in declaring rosters by the deadline, please notify SRRA and seek guidance.

Further details about the process and the requirements are available in the full PDF documentation. See below for the full documentation and the standard forms to be used.

• How To Document
• Team Formation and Player Declaration of Intent
• Online Player Intent form
• Willingness to Host
• Offer Letter
• Roster Spot not offered
• Player Tryout Notification Release Form
• Distance Matrix